San Gabriel Police propose satellite station at Marshall School

The following is a preview of the October 2 City Council meeting. You may view the full agenda here.

To increase police engagement in the south side of the City, the police department has worked with Superintendent Anita Chu of the Garvey School District to secure the use of a room at the former Marshall School as a police satellite station.

This satellite station will house the Traffic Bureau staff with full service, traffic-related capabilities. At the moment, the Traffic Bureau is housed in a traffic trailer at the police department headquarters. With the move, members of the SGPD will be near Marshall School and Marshall Park, increasing service, response times and crime prevention in the southern neighborhoods. This station will also house workstations for patrol officers, investigators or other assigned personnel to use 24-hours a day.

To use the Marshall School site, the City and the Garvey School District will enter into a use agreement. You may recall that a similar agreement was arranged during the development of Marshall Park. The satellite station will be housed in a former classroom, with electrical, air and restrooms. If approved, the SGPD will refurnish the building with paint, minor window repair, cleaning and signage. To mitigate costs, surplus furniture, fixtures and equipment from Police and Public Works will be used.

Overall, the move and upgrades are estimated to cost under $15,000 and will be funded by an existing account within the SGPD. The SGPD is recommending that the City Council approve this agreement that would allow the creation of a satellite station.

City Council to hear resolution nominating Councilmember Juli Costanzo to the San Gabriel Water Quality Authority Board

Back in 1993, the California legislature created the San Gabriel Basin Water Quality Authority (WQA) to develop, finance and implement ground water treatment programs in the San Gabriel Valley. The agency operates under the direction of seven board members, one from each city without water pumping rights and two board members representing water producers.

Nominations are now being accepted by the WQA from September 20 through October 19. Once nominations are received, a list of candidates will be sent to cities eligible to vote, with an election held on December 19. Councilmember Juli Costanzo has shown an interest in the board member position, and the City Council can support her request by approving this resolution.

Public Works proposes engineering agreement with JMDiaz for 710 Freeway impact development

After Metro elected not to build the 710 Freeway connection between Interstate 10 and Interstate 210, the agency decided to spend some or all of its $790 million dedicated to the 710 project on cities impacted by the decision. Back in July, Metro requested a listing of projects from affected cities to be considered by Metro’s board for funding, with more detailed project development to take place from October 2018 through mid-2019.

The City’s proposed list includes traffic signal coordination, signage installation, bikeway facilities and more in areas impacted by Metro’s decision.

In order to provide the City Council with the highest level of control over the project, the Public Works department is proposing that these projects be funded by Metro and designed and constructed by the City. Together with the project list ratification, Public Works staff are requesting the approval of a professional services agreement with JMDiaz for the necessary reports, engineering analysis and cost estimations required to develop a feasible project list for Metro.

The cost will be $24,521, with funding available from the Great Streets Program fund.

Playhouse staff proposes purchase of new truck

The Mission Playhouse is seeking to purchase a truck to transport equipment for special events and maintenance. The fiscal year 2018-19 budget includes an allocation from Air Quality Management District (AQMD) funds for the vehicle purchase. However, Playhouse staff are requesting an allocation from the vehicle replacement fund because there isn’t an AQMD-qualified truck.

Under the City’s purchasing policy, the agency can participate in cooperative plans or programs that reduce costs. For cooperative purchases over $15,000, the City Council must approve waiving formal bidding procedures.

Playhouse staff is proposing to use Sourcewell for the purchase of the truck, which totals $37,766.41.

Public Works requests temporary street closure 400 West Broadway between Santa Anita Street and De Anza Street

The Public Works department received a request from the San Gabriel Mission High School for a temporary street closure for a pumpkin patch and trunk or treating event on October 13 from 12:00 p.m. to 9:00 p.m. on Broadway between Santa Anita Street and De Anza Street. The street closure will allow participants to walk safely back and forth from the campus to the school’s field. Access to nearby properties will not be affected by this closure.

The teams at Public Works, Fire and Police have reviewed and approved the request, and City staff is requesting that the City Council approve the request subject to the following conditions, which you may read here.

City Council to hear grant from the Selective Traffic Enforcement Program (STEP)

The SGPD received a renewed grant from the Office of Traffic Safety (OTS) to participate in a selective traffic enforcement program during the 2019 federal fiscal year. OTS’ goal is to reduce the number of people killed or injured in collisions involving alcohol, speed, red light violations and collisions.

The San Gabriel Police Department intends to increase awareness with DUI enforcement, education, equipment purchases and patrolling. The department may receive up to $100,000 from this OTS campaign, and you can view of proposed expenditures here.

Staff from the police department are recommending that the City Council accept the expenditure report and to increase the revenue budget account by an estimated $100,000.

City Council to review City’s new records retention schedule

At the moment, the City of San Gabriel does not have a City-wide adopted records retention schedule. The City selected Gladwell Governmental Services, Inc. to upgrade its records management program. This upgrade is necessary to reduce records storage costs, increase efficiency and to implement changes stipulated by law.

This upgrade is driven by several factors:

  • Limited space in City facilities
  • Departments are filing and storing copies of the same records
  • San Gabriel produces and manages many permanent records
  • Technology advancements
  • Changes in law

This schedule, written with the input of several departments, provides clear, specific records descriptions and retention periods and apply current law and technology to the management of San Gabriel’s records. Staff from the City Clerk’s department recommends that the City Council adopt the records retention schedule and to authorize staff to eliminate specific City records that are no longer necessary to retain.

City Council to hear 2018 Housing Element Annual Progress Report

By law, the Planning Division is required to provide an annual report to the California Department of Housing and Community Development about how the City is meeting the regional housing needs of the community as well as an update on the City’s housing element. This housing element is part of a greater plan that establishes the City’s goals and programs for housing, which addresses projected state and regional population growth.

The City was assigned a regional housing needs assessment of 930 units during the most recent recession. Since then, the need for housing has most likely grown. In 2017, permits were issued for 100 housing units, representing about 9.3% of the City’s total target. Eighty of those units are located at two projects at 704-712 West Las Tunas Drive and 860 East Valley Boulevard. The remainder are smaller multi-family projects, single family units and second units.

Since the planning cycle began, a total of 343 housing units have been issued.

Planning staff are recommending that the City Council review the information in this report and to send this document to the state for review.

Community Development proposes fee reduction for temporary use permits for nonprofit organizations

This resolution is a companion ordinance (to Ordinance No. 648) that allows casino-type charitable fundraisers through the consideration of a temporary use permit. State law allows cities to charge processing fees based on the cost of providing the service. The City’s latest roster of service fees were adopted by the City Council last June, which listed a temporary use permit for $530.

After receiving comments from the City Council, this resolution reduces temporary use permit fees for applications filed by nonprofit organizations. For nonprofits that submit their applications 60 days or more before the event, no fee will be charged. For applications filed 59 days or fewer before the planned event, the fee will be $265. For organizations that do not fall under the non-profit designation, the temporary use permit fee will stand at $530.

In addition, the following items will be reviewed by the City Council: