City Council to hear resolution supporting parks, streets, crime reform

As we approach the April 17 City Council meeting, here’s a preview of what the City Council will hear. As always, you may view the full agenda here.

Several organizations – including the League of California Cities, the Metropolitan Water District of Southern California and the California Police Chiefs Association – have requested that the City provide a resolution stating its position on several upcoming state legislative items.

Briefly, these organizations are requesting support on:

  • Proposition 68 is a June ballot initiative that would fund water, local parks, coastal and climate resiliency projects. If approved, local governments would receive funding from a $4 billion bond for local park improvements, with possible grants to fund water, local parks, and climate resiliency projects.
  • Proposition 69 is a June ballot initiative that ensures that funds generated by Senate Bill 1 would not be diverted by the state to other funding priorities. San Gabriel has struggled for decades to achieve a sustaining source of funding needed to address deteriorated streets. Without SB 1, the City’s street network will continue to deteriorate with no foreseeable funding source to maintain them
    • Editor’s note: this is a hot topic for residents, and the reality is that the City currently faces a backlog of more than $50 million in pavement repair needs. This is despite a modest increase to Public Works’ street paving budget over 15 years, including a loan.
  • The Reducing Crime and Keeping California Safe initiative, which aims to prevent the early release of inmates convicted of violent crimes. The act will reclassify current “non-violent” crimes like rape of an unconscious person, sex trafficking of a child and 14 other serious crimes as “violent” to prevent the early release of inmates convicted of these crimes
  • The California WaterFix and California EcoRestore initiative seeks to add to the state’s water supply by diverting water from the North Delta during wet years, while restoring the North Delta ecosystem. WaterFix would be an upgrade to the state’s 50-year-old water infrastructure that will make it easier to move water in an environmentally-friendly manner.

Public Works seeks approval to retrofit the City’s lighting system

As part of the City’s efforts to retrofit its 6.6-amp series lighting system, Public Works is requesting the purchase of 111 transformers for a total amount of $64,661.94. This will upgrade one third of the City’s lighting system, allowing LED fixtures to be installed.

As a bit of background, there are currently 300 street lights in the community that are controlled by a 6.6-amp power supply. Light bulbs are no longer made for this system, and the specialized kits that are used are expensive and unreliable. A permanent solution would involve a conversion to a 120-volt system, which would require the City to replace all the conduit and wiring attached to the street lights. This would require a budget of over three million dollars. To keep the existing system operational until a funding source is found, Public Works is proposing the purchase of a special transformer that would allow each street light to use a standard voltage lighting fixture. This would also allow the City to use LED fixtures, which provide more consistent illumination, a longer lifespan and reduced energy costs.

Staff from Public Works is recommending that the City Council approve the purchase order of $64,661.94 for the new transformers.

Public Works seeks approval for a root control system for the City’s sewer system

To prevent damage to the City’s sewage system, Public Works staff is requesting that the City Council approve an agreement with Duke’s Root Control Inc. for a total amount of $32,000 for preventative maintenance to help prevent root intrusion in the sewer. If left untreated, roots may cause sewage overflows, decreased capacity and increased preventative maintenance costs.

Under the agreement, Duke’s would apply a chemical root control agent to the sewer lines to kill root growth that may be present. The chemical would also inhibit re-growth without damaging the tree’s overall health. Treatment would primarily include areas where public sewer pass through backyards as well as other problematic areas.

Public Works staff is requesting that the City Council waive compliance with formal contract procedures and approve a three-year agreement with Duke’s for an amount not exceeding $32,000 for fiscal-year 2017 and 2018.

A resolution designating the Human Resources Director as the plan coordinator for the City’s ICMA-RC 457 plan

The ICMA-RC is one of the City’s 457 deferred compensation plans offered to full-time employees. To comply with ICMA-RC guidelines, the City Council is required to adopt a resolution to designate the Human Resources Director as the new plan coordinator.

The coordinator will be responsible for receiving all reports and notices for the plan, required votes and the delegation of administrative duties relating to the plan to other City departments.

City staff is recommending that the City Council adopt the resolution that designates the Human Resources Director as the plan coordinator for the City.

Staff requests road closures for City events

Every year, the City hosts several events in the Mission District and in the San Gabriel Village. These events take place along Mission Drive, Santa Anita Street, Broadway and Fairview Avenue. To accommodate these events, street closures must occur. The anticipated events for this year include:

  • Cinco de Mayo on May 3, 2018
  • Surf’s Up on June 14, 2018
  • FairviewCon on August 2, 2018
  • National Night Out on August 7, 2018
  • Dumpling & Beer Fest on October 4, 2018
  • Fall Fun Festival on October 26, 2018
  • Holiday Tree Lighting on December 4, 2018

City staff is recommending that the City Council approve the street closures in the Mission District and the San Gabriel Village to accommodate these special events.

Public Works proposes amendment for manhole data collection services

Back in October 2016, the City Council approved an agreement with Steele-Co for the Manhole Data Collection Project, collecting data for the City’s sewer asset management system. Since the project began in January 2018, City staff recognized the advantages of collecting more detailed data for future sewer and pavement rehabilitation projects. The collection of more sophisticated data would cost $47,145.00 for a total contract amount of $141,435.00.

City staff is recommending that the City Council approve the amendment with Steele-Co for an increase of $47,145.00 to cover 1,347 sewer manholes and adjoining pipes.

Playhouse staff recommends that the City Council accept a $25,000 donation for the Asian Pacific American Festival

Following the successful “Latin Wave” series, the Playhouse would like to present a three-week series in May celebrating the contribution of Asian Pacific Americans to our community. With May designated by Congress as Asian Pacific American Heritage Month, Playhouse staff would like to offer three weeks of curated programming to the public.

APAFEST will provide multiple opportunities for participation, dialog and learning for everyone in the region. With workshops offered from May 7 to May 27, the Playhouse would like to accept a $25,000 donation from the Friends of the San Gabriel Mission Playhouse organization to support the endeavor.

In addition to the regularly scheduled City Council meeting, the City will be holding two study sessions beginning at 5:30 p.m. on the second floor of City Hall in Conference A:

  • Budget Overview: learn more about the City’s budget in this study session
  • Fire Deployment Study: this session will provide the City Council a thorough review and assessment of community risk, emergency response capability, apparatus and facilities related to the San Gabriel Fire Department. The session will also provide an analysis of the fire department’s level of service provided to the community, identification of issues impeding performance and recommendations for service delivery performance